how it works
Booking with us is designed to be simple, collaborative, and tailored to your vision.
-
Explore our offerings and choose the package that best fits your event.
-
Review the package details below to get a sense of guest count, service time, and starting pricing.
-
Complete our intake form to share your event details.
-
We’ll connect with you to curate your experience and provide a custom estimate.
Every gathering is unique, and your experience should reflect the feeling you want your guests to remember. Our packages provide a beautiful foundation, with flexible options to customize styling, service, and details to match your vision.
If you have questions before getting started, feel free to reach out anytime or visit our FAQ page. We’re here to make the process easy and enjoyable from start to finish.
Please note: For bar services, alcohol is not included. We provide a detailed shopping guide and quantities based on your guest count.
packages
The Gathering Trailer brings a beautifully styled, full-service bar experience to your event. From seasonal garden-to-glass cocktails to thoughtfully curated décor, we create a space that feels intentional, welcoming, and uniquely yours. Packages below reflect starting pricing and can be customized based on guest count, service needs, and design vision.
Every package includes:
-
A curated base theme with interchangeable backdrop
-
Professional bartending service
-
Signature Watering Cart
-
Cocktail consultation & custom menu display
-
Bar tools, fresh mixers & garnishes
-
Tossware recyclable cups and ice
-
Setup and breakdown
-
Alcohol shopping guide
What makes The Gathering Trailer unique is our ability to shape the environment around the bar. Each booking includes access to styling pieces, with the option to elevate your setup through garden-cut florals, custom installations, bespoke seating, and additional décor to match your event aesthetic. Below are our packages for you to consider. Everything is customizable so please do not hesitate to reach out with any big ideas or questions!
the intimate gathering
Starting at $75 per person
Recommended for 20-40 guests
Perfect for smaller, more personal events. Backyard dinners, bridal or baby showers, small birthday gatherings, or a relaxed wine night with friends. Designed for moments that feel cozy, thoughtful, and effortlessly hosted.
Includes:
-
Styled Sidecar Bar (satellite setup)
-
1 professional bartender
-
3–4 hours of service
-
Beer & wine service
-
1 signature garden-to-glass cocktail
-
Signature Watering Cart or station
-
Your choice of a welcome toast, garden cut floral arrangement or our signature fresh-cut herb garden for cocktails
-
Access to elevated styling & Decor Closet pieces
-
This package does not include The Gathering Trailer
the perfect gathering
Starting at $1,750
Events over 150 guests are considered large events and may be better suited for The Grand Gathering.
Ideal for weddings, larger celebrations, and milestone events where you want a beautiful, full-service bar experience. Perfect for wedding receptions, engagement parties, anniversary celebrations, private estate events, corporate gatherings, and elevated birthday parties.
Includes:
-
The Gathering Trailer
-
2 professional bartenders
-
3–4 hours of service
-
Beer & wine service
-
2 signature garden-to-glass cocktails
-
Signature Watering Cart
-
Base styling with interchangeable décor wall
-
Access to elevated styling & Decor Closet pieces
-
Cocktail consultation & custom menu display
Optional:
-
Add the Sidecar Bar for additional service capacity or a second service location (additional fee)
the grand gathering
Starting at $2,950
Best for large-scale events and high-guest-count celebrations where additional service and flow are key. Ideal for weddings with larger guest lists, multi-day wedding events, large corporate functions, brand activations, festivals, and upscale private events.
Includes:
-
The Gathering Trailer
-
The Sidecar Bar
-
Multiple bartenders based on guest count
-
3–5 hours of service
-
Beer & wine service
-
2 signature garden-to-glass cocktails
-
Signature Watering Cart
-
Elevated styling with interchangeable décor wall, fully styled bar scene & florals
-
Access to Decor Closet pieces
-
Cocktail consultation & custom menu display
-
High level planning support to ensure smooth event flow
Optional:
-
Add a 2nd Sidecar Bar for additional service capacity (additional fee)
the "do it ourselves" gathering
Starting at $600
Perfect for showers, brunches, casual celebrations, and daytime events where a full bar isn’t needed. Ideal for baby showers, bridal showers, birthday brunches, garden parties, pop-ups, and casual at-home gatherings.
Options may include:
-
Champagne or Prosecco bar
-
Mimosa or Spritz station
-
Garden mocktail station
-
Lemonade or infused water bar
-
Cold brew or iced coffee setup
Includes:
-
Styled antique cart or beverage station
-
Beverage dispensers or chill tubs
-
Garnishes and styling elements
-
Setup + breakdown
-
Water station
-
This package does not include The Gathering Trailer
the coffee gathering
Starting at $1,500
Ideal for morning weddings, brunch events, corporate gatherings, and cozy celebrations. Perfect for welcome events, bridal mornings, showers, conferences, retreats, church gatherings, and community events.
Includes:
-
Up to 3 hours of service
-
The Gathering Tailer or The Sidecar Bar coffee service setup
-
Espresso drinks
-
Drip coffee
-
Cold brew
-
Matcha options
-
Milk alternatives and flavor add-ins
-
Setup + breakdown
-
Signature Watering Cart
Based on your event size, we can discuss if The Gathering Trailer or The Sidecar Bar is best.
Menus can be customized to match your event style and guest preferences.
Local baked goods, pastries and spreads can be included for an additional charge.
the watering cart
Every experience includes our antique cart watering station, a self-serve water feature styled to match your event. It’s a thoughtful detail that keeps guests refreshed while adding charm and intention to the overall space. It can also be used as a lemonade stand, iced tea station or candy cart for an additional charge. YES, you definitely want a candy station for your guests. Ask us about it please!
more love & optional enhancements
The details are where the experience truly comes to life and creating something extra special is at the heart of what we do. Our love for décor, antiques, thoughtful styling, and meaningful gathering shows up in every event we design.
Before The Gathering Trailer, I spent years as a high-level manager in the music industry, where every detail had to be executed flawlessly and presented at the highest level. I now bring that same standard of excellence, combined with a deep love for hosting, styling, and creating beautiful environments, to every gathering.
Our goal is to make your event feel one of a kind.
With that in mind, we offer elevated add-ons to enhance the look and feel of your space, along with options that allow for more gathering, more drinks, more service, and whatever additional touches will help bring your vision to life.
Experience & Styling
-
Elevated styling to accompany your theme wall (starting at $295)
-
Garden-cut seasonal floral arrangements
-
Vintage or upgraded glassware
-
Styled gathering areas
-
Fully custom themed environments
Beverage Enhancements
-
Fresh-cut herb garden on bar for cocktails
-
Additional signature cocktails
-
Full bar upgrade
-
Mocktail service
-
Coffee service
-
Soda service
-
Fresh lemonade station
-
Sweet or unsweet tea service
-
Champagne welcome or toast
Service Enhancements
-
Additional bartenders
-
Bar backs or busing service
-
Extended service hours
-
Additional Sidecar Bar
Want more? Just tell us your wishes and we will do our best to make them come alive!